Audit-proof digital archiving

Mobility and flexibility: two megatrends that are central to our activities. We pursue the vision of a location-independent, goal-oriented way of working consistently and with commitment. An important element in implementing this vision is the audit-proof and digital archiving of business documents.

For a mobile and flexible way of working, not only is a corresponding IT infrastructure necessary, but also the existence of electronic documents. This means that physical documents must be scanned. Electronic data must also be stored in a way that their physical counterparts are no longer necessary and can be disposed of.

Audit-proof and digital archiving requires compliance with various legal requirements, such as:

• The books of account and the accounting vouchers may be kept on paper, electronically or in a comparable manner, provided that this ensures consistency with the underlying business transactions and facts and if they can be made legible again at any time (Art. 958f CO).
• The books of account must be kept and preserved and the accounting vouchers must be recorded and preserved in such a way that they cannot be altered without this being detectable (Art. 3 GeBüV).
  

We at finitia implement audit-proof and digital archiving for selected documents for you, for example invoices from subcontractors, building owner contracts and minutes of meetings. This increases the mobility and flexibility of your employees and brings you one step closer to a paperless office.